Why are good safety training records important?

Why are good safety training records important?

 

Training is so important for new and existing employees. HSE guidance states that ‘Everyone who works for you needs to know how to work safely and without risks to health. You must provide clear instructions and information, and adequate training, for your employees.’. So clearly, it’s an area that requires attention from employers.

Be aware that not all employees will fit the same training requirements. It is the employer’s responsibility to ensure that employees are suitably trained for the tasks they are employed to do. Don’t assume that a worker knows how to do a certain job on the basis of their CV.

Besides the obvious induction of the premises, employers must show individuals how to operate specific machinery or equipment. There may be subtle differences between equipment they are familiar with and the type they will be using. There may be other differences too. Materials may handle or react differently, the location and layout will be different – vehicles, pedestrians, noise issues, etc.

In the event of an incident, training records can be used to aid investigations to determine whether training is lacking, insufficient, or it is actually OK. Good training records will be backed up with good documented procedures. Take a product user guide as an example. They are a standard document and everyone gets to see the same message. In a workplace they should be backed up by someone with relevant experience and knowledge to take the trainee through the user guide.

If there isn’t a product user manual or the job is for a process instead of equipment then instructions and information, often called standard operating or safe working procedures, should be produced.

Any training provided should be recorded as it is your evidence that you have provided employees with adequate training. Make sure the trainee signs to acknowledge they have had the training and, importantly, that they understood. Just giving a user guide or other documented procedure to someone to read isn’t enough. They may have difficulty reading or understanding the text especially if technical or unfamiliar phrases are used.

 

In summary then, you must provide employees with information, instruction, training and supervision to do their jobs. Keep records for all individuals of their training but back it up with evidence showing what training was given. It’s importance will be realised in the event of an incident.

 

For more information call Quest Consulting on 0844 8797286.

Back to News

Testimonials

Northern Accountants

Sarah and the team at Quest have provided us HR support since January 2013.

Quest Consulting Services provided us with a comprehensive employment structure with contacts and a handbook and have been on hand to help me deal with the occasional issue I have faced with team members through their telephone support service.

As our personal Consultant, Sarah provides a quality, professional and complete service which is great value for money.

Northern Accountants

Off Limits Corporate Events

Sarah has transformed our HR and has introduced systems that have taken lots of hassle away from staffing issues within our company.

We have worked with Sarah and her team for 5 years and in this time our business has grown considerably. With telephone support available for all our Managers as they need it plus Sarah and her team proactively keeping us updated on changes in legislation we are reassured that we are in safe hands.

The HR software that Quest implemented also helps us keep on top of the routine aspects of HR such as holiday bookings, recording absence, holding personnel records which then allows Sarah and her team easy access to give us relevant advice.

Our Managers have also benefited from workshops run by Sarah to help develop their skills on handling issues such as disciplinary, appraisals, recruitment etc….

The support of Quest is invaluable and provides a much more cost effective solution than employing a HR Manager in house.

Off Limits Corporate Events

10 Associates

Why would anybody NOT have Sarah working 'alongside' their business?

I've known Sarah for many years and she's always been there for me and the business when her wealth of knowledge has been called upon.

We have used Sarah and her team to handle our contracts, handbook and Health & Safety and they are readily available on the telephone when needed or on site at our premises.

Highly recommended.

10 Associates

Facebook Posts

Latest Tweets

Latest News

I Only Have Part Time Staff, Do I Still Have to Comply With H&S Law?   Any number of people performing the same role are exposed to...

Read more >