What information can I ask for on an application form?

What information can I ask for on an application form? 

When  advertising  for  a  vacancy  within  your  business,  you’re  naturally  going  to  want  to  gather  as  much  information  as  possible  about  your  applicants;  you  need  to  know  who’s  applying  so  you  can  make  an  informed  choice.  However,  there  are  some  topics  you  have  to  avoid  by  law  to  prevent  discrimination.  

Read  on  to  find  out  what  you  can  and  can’t ask  job  applicants  on  their  application  forms.  Firstly,  you  need  to  know  who  your  applicant  is,  so  you  can  ask  for  a  name,  address  and  contact  details.  It’s  also  important  to  know  whether  a  potential  candidate  is  qualified  for  the  role  you’re  advertising  before  you  start  interviewing  them,  therefore  asking  for  things  such  as  work  and  education  history  is  a  standard  fixture  on  most  job  applications.   

Some  roles  require  specific  applicants  to  have  specific  qualifications  and  training,  such  as  a  forklift  truck  driving  license  or  a  degree  in  a  relevant  area,  so  some  job  applications  will  ask  for  these  as  well.  However,  there  are  some  types  of  information  you  can’t  ask  applicants  to  provide,  as  they  may  cause  bias  in  the  recruitment  process,  either  consciously  or  unconsciously.  The  government  has  published  a  list  of  protected  characteristics  that  employers  cannot  ask  about  in  the  recruitment  process  by  law.  These are  as  follows:   

  • Age 

  • Being  or  becoming  a  transsexual  person   

  • Marital  status 

  • Pregnancy  or  being  on  maternity  leave  

  • Disability  

  • Race,  including  skin  colour,  nationality,  ethnic  or  national  origin  

  • Religious  beliefs  or  lack  thereof   

  • Sex   

  • Sexual  Orientation   

Under  no  circumstances  may  recruiters  ask  for  this  information  in  the  recruitment  process.   

Recruiters  are  also  restricted  from  asking  whether  or  not  an  applicant  has  or  is  planning  to  have  children.  In  some  cases,  recruiters  may  ask  about  health  or  disability,  but  only  if  the  requirements  of  the  role  can’t  be  met  with  reasonable  adjustments  or  if  they  need  to  know  if  an  applicant  needs  help  to  take  part  in  an  interview.  

For  more  information  on  the  recruitment  and  application  processor  to  book  a  Free  Review,  call  on  0844  8797286. 

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Northern Accountants

Sarah and the team at Quest have provided us HR support since January 2013.

Quest Consulting Services provided us with a comprehensive employment structure with contacts and a handbook and have been on hand to help me deal with the occasional issue I have faced with team members through their telephone support service.

As our personal Consultant, Sarah provides a quality, professional and complete service which is great value for money.

Northern Accountants

Off Limits Corporate Events

Sarah has transformed our HR and has introduced systems that have taken lots of hassle away from staffing issues within our company.

We have worked with Sarah and her team for 5 years and in this time our business has grown considerably. With telephone support available for all our Managers as they need it plus Sarah and her team proactively keeping us updated on changes in legislation we are reassured that we are in safe hands.

The HR software that Quest implemented also helps us keep on top of the routine aspects of HR such as holiday bookings, recording absence, holding personnel records which then allows Sarah and her team easy access to give us relevant advice.

Our Managers have also benefited from workshops run by Sarah to help develop their skills on handling issues such as disciplinary, appraisals, recruitment etc….

The support of Quest is invaluable and provides a much more cost effective solution than employing a HR Manager in house.

Off Limits Corporate Events

10 Associates

Why would anybody NOT have Sarah working 'alongside' their business?

I've known Sarah for many years and she's always been there for me and the business when her wealth of knowledge has been called upon.

We have used Sarah and her team to handle our contracts, handbook and Health & Safety and they are readily available on the telephone when needed or on site at our premises.

Highly recommended.

10 Associates

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