Is it taking hours of time to manage holiday records?

Is it taking hours of time to manage holiday records?


If you work on a manual system or spreadsheets for managing holidays then you have undoubtedly found that as your team grows, so does the time needed to keep on top of this. Does any of the following sound familiar:


  • Last minute holidays being taken but these haven’t been recorded anywhere?
  • Arguments for who put in their holiday request first?
  • Lots of paper holiday requests piling up in your tray?
  • Employees asking all the time how many holidays they have left to take?
  • Wondering how you figure out what holidays someone is entitled to when they start or leave part way through the year?


If you recognise any of the above as issues you come across then looking at an online system will save you hours of your time and your sanity!

We recommend and use My HR Toolkit which is easy to use and very user friendly and one of its many functions is managing and tracking holidays. We find all our clients see a significant time saving from this function alone and even the most tech adverse employees use this when they realise it’s the only way to book time off!

What are the benefits?

  • This is a self-service system and so employees make their requests online or through the app for approval.
  • We set up who should be reviewing and authorising holidays for which employees and so when a request is received, they are notified and simply accept or decline the request.
  • Every request is presented in strict date and time order so no more arguments of who put their request in first.
  • A holiday calendar is updated so everyone can see who is off when.
  • Notes can be added to the calendar, for example to say no time off is permitted in a certain period.
  • Employees can see at any time the holidays they have book and have left to book.
  • When someone starts or leaves, the system calculates exactly what holiday they are entitled to – no guessing!


Quite simply, if you want to save precious time then consider investing in an online system to remove the headaches of holiday management.

To arrange a demo of My HR Toolkit please contact Amy on 0844 8797286.

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Northern Accountants

Sarah and the team at Quest have provided us HR support since January 2013.

Quest Consulting Services provided us with a comprehensive employment structure with contacts and a handbook and have been on hand to help me deal with the occasional issue I have faced with team members through their telephone support service.

As our personal Consultant, Sarah provides a quality, professional and complete service which is great value for money.

Northern Accountants

Off Limits Corporate Events

Sarah has transformed our HR and has introduced systems that have taken lots of hassle away from staffing issues within our company.

We have worked with Sarah and her team for 5 years and in this time our business has grown considerably. With telephone support available for all our Managers as they need it plus Sarah and her team proactively keeping us updated on changes in legislation we are reassured that we are in safe hands.

The HR software that Quest implemented also helps us keep on top of the routine aspects of HR such as holiday bookings, recording absence, holding personnel records which then allows Sarah and her team easy access to give us relevant advice.

Our Managers have also benefited from workshops run by Sarah to help develop their skills on handling issues such as disciplinary, appraisals, recruitment etc….

The support of Quest is invaluable and provides a much more cost effective solution than employing a HR Manager in house.

Off Limits Corporate Events

10 Associates

Why would anybody NOT have Sarah working 'alongside' their business?

I've known Sarah for many years and she's always been there for me and the business when her wealth of knowledge has been called upon.

We have used Sarah and her team to handle our contracts, handbook and Health & Safety and they are readily available on the telephone when needed or on site at our premises.

Highly recommended.

10 Associates

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