How should I record disciplinary action

How should I record disciplinary action?


It is important that If and when any formal disciplinary action is taken with employees, that a clear audit trail is kept in relation to the process followed, meetings held, and action taken. This is important for a number of reasons:

  • You have clear records should there be issues in the future with the employee.
  • You can demonstrate you have followed a fair and consistent approach.
  • Any evidence is retained to show how and why a decision was made, especially if challenged through an appeal or tribunal.
  • You are taking active warnings into account should further disciplinary action be taken.

Many businesses at best only keep the outcome of any disciplinary on file, which is often hidden with piles of other paperwork in a personnel file in the depths of a filing cabinet.

We help our clients keep accurate and easy to locate records though our HR software.

This allows at the click of a mouse to clearly see:

  • Any previous disciplinary action taken and on what date.
  • If any warning is still active or has expired.
  • To view all associated documents relating to each individual disciplinary matter together.

As a proactive HR Consultancy this also allows us to follow up with Managers to see if they are happy with any progress since a disciplinary and where improvement has been seen we can recognise this and relay this to the employee. After all a disciplinary should be used for positive effect.


If you would like more information on our HR software and how this can help, then please call Amy on 0844 8797286 to arrange a demo.

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Northern Accountants

Sarah and the team at Quest have provided us HR support since January 2013.

Quest Consulting Services provided us with a comprehensive employment structure with contacts and a handbook and have been on hand to help me deal with the occasional issue I have faced with team members through their telephone support service.

As our personal Consultant, Sarah provides a quality, professional and complete service which is great value for money.

Northern Accountants

Off Limits Corporate Events

Sarah has transformed our HR and has introduced systems that have taken lots of hassle away from staffing issues within our company.

We have worked with Sarah and her team for 5 years and in this time our business has grown considerably. With telephone support available for all our Managers as they need it plus Sarah and her team proactively keeping us updated on changes in legislation we are reassured that we are in safe hands.

The HR software that Quest implemented also helps us keep on top of the routine aspects of HR such as holiday bookings, recording absence, holding personnel records which then allows Sarah and her team easy access to give us relevant advice.

Our Managers have also benefited from workshops run by Sarah to help develop their skills on handling issues such as disciplinary, appraisals, recruitment etc….

The support of Quest is invaluable and provides a much more cost effective solution than employing a HR Manager in house.

Off Limits Corporate Events

10 Associates

Why would anybody NOT have Sarah working 'alongside' their business?

I've known Sarah for many years and she's always been there for me and the business when her wealth of knowledge has been called upon.

We have used Sarah and her team to handle our contracts, handbook and Health & Safety and they are readily available on the telephone when needed or on site at our premises.

Highly recommended.

10 Associates

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